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Staying Productive and Organized When Overbooked

Staying Productive and Organized When Overbooked

You’ll learn a lot as you make your way through school to become a veterinarian, but one thing that often gets missed or neglected is preparing yourself for the long hours, back-to-back appointments, and slew of patient emergencies that can’t be planned for. 

These can all disrupt your business if you don’t take the necessary precautions. You can find yourself in a tough situation as your mental clarity is as scrambled as your work day. This can hurt productivity, customer satisfaction, and the ability to perform at your best. 

Below are some tips that will help you become a more effective veterinarian and help you enjoy your workday that much more so you can go home feeling calm. 

Set Phone Alerts & Notifications

Using your phone’s calendar is a game-changer for anyone who takes on appointments regularly. You know those moments when you’re running around and someone gives you a task or sets an appointment, it’s very easy to forget it. 

When you input something into your phone’s calendar, you are able to set up alerts prior to the appointment so you can be prepared well before it happens. Let’s be honest, it’s rare that we don’t have our phones on us, so why not utilize them with everyday tasks. 

Find Better Ways of Communication

Phone calls are a thing of the past and trying to avoid them could help you stay productive throughout the day. Finding more effective ways of communicating with your employees and patients can help the process become easier for everyone. 

Research shows that when it comes to texting, 99% of texts are opened and 95% are read within three minutes. Adopting this method can save you valuable time and help you avoid getting stuck on the phone with someone for an hour. 

There are plenty of apps these days that can make this process even easier. With Kik, Slack, WhatsApp, FaceBook Messenger, there are a variety of different resources to make contact with patients and your team more seamless. 

Setting Up Automatic Payments

Like any business owner, veterinarians will have a laundry list of bills and expenses every month, Keeping these organized and making sure your bills are paid on time can save you valuable time and headaches down the road. 

When possible, set your bills up on a recurring service so you don’t have to worry about it every month. All you need to do is set up a company card and you’re all set! 

Organize Your Offices

You will be seeing various patients on a daily basis, which means supplies and cleanliness can become an issue very quickly. Having a solid system in place to keep everything organized and working efficiently can be beneficial to your business. 

Use label makers to note where certain supplies are supposed to be located, create procedures for cleaning and organizing offices after a patients leave and when you’re done for the day, and always keep an eye on your supplies. 

When your supplies are organized, you can avoid running out of a product before you’re aware of it.